2026 Agendas

Item

Agenda

Time

Lead

1

Attendance and Apologies for Absence

1

Chair/ Clerk

2

Minutes of Annual Parish Meeting 2025

2

Chair

3

Chairman’s Report 2025

10

Cllr S Bunney/

 Cllr A Duguid

4

Responsible Financial Officer Report 2025 and signing of bank reconciliation by Chair

3

Clerk/RFO

5

Public Question Time re APM

-

Chair

Agenda Item No

Items for discussion/resolution

Time

Responsible Councillor or Officer

1

Attendance:

• Record of Parish Councillors Present
• Record of Ward & Division Councillors present
• Anonymised record of any members of the public present

1

Clerk

2

Apologies for absence:

• Record of any apologies received noted in minutes

1

Clerk

3

Election of Chairman: NB if no Chair is elected – the meeting cannot continue

3

Clerk

4

Election of Vice Chair

3

Chair

5

Declaration of Interest:

• To receive declarations of interests by any member of the Council in respect of any agenda item listed below
• NB Declarations may be made at any point of the meeting

1

Chair

6

Minutes:

• To accept the minutes of the meeting held on Monday 9th March 2026 as a true record
• To discuss and note any matters arising from the minutes of that meeting not included on the agenda
• Parking in Eastfields

10

Chair

7

Reports by Ward/County Councillors:

• To receive an update from said Councillors

10

Chair

Ward/District Councillors

8

Public Participation:

• To allow members of the public the opportunity to address the Council. A maximum of 3 minutes will be allocated to each member of the public.
• To allow for the Council to consider any points raised by the public – max time 30 mins

15

Chair

Members of the Public

9

Correspondence:

• An email requesting a grant to Bishop Norton PCC
• An email requesting a grant to The Triangle Lincs
• An email re casual vacancy of Parish Councillor
• Parish Online Invoice ? renewal

10

Councillors

10

Report by the Acting Responsible Financial Officer:

• RFO report from 1st to 30th April– already circulated with Agenda
• Bank statement 1st to 30th April to be seen & signed by Chair
• Internal Audit completed and signed /External Audit
• Section 1 of Annual Governance Statement to be approved and signed by Chair and Clerk
• Section 2 – Accounting Statement for 25/26 to be signed by Chair
• New Budget for 26/27 to be formally agreed – already circulated with agenda
• Financial Risk Assessment to be agreed by councillors – already circulated
• Insurance quote (due June)– level of insurance re Assets Register (already circulated with agenda) to be discussed and agreed 

15

Clerk/RFO

11

AGAR and Assertion 10

• .gov.uk email addresses
• IT policy
• Accessibility statement
• Website updates
• Concerns re privacy on own equipment

5

Clerk

12

Planning Application: WL/2025/01227 Main St

• Further updates?

Planning Application : PL/0101/2025 Glentham AD

• Further updates?

Planning Application : WL/2026/00380 – Laburnum Cottage, Atterby – 25/05/26

10

CHAIR

13

Bus Shelter request:

• Information received re grant application – need x3 quotes for shelters
• Examples of shelters (already circulated )
• letters to ask residents opinion (those in close proximity)
• quote for hard standing and installation if not included in price
• Suitability of site/ possible alternatives
• Highways agreement

10

Chair/Clerk

14

Football Pitch Hire:

• Contract (already circulated) to be agreed
• Insurances
• Village Hall

5

Chair/Clerk

15

Play Park:

• Future Safety Inspections/Current Safety inspections

• Barrier costs and reimbursement update
• Goal posts and reseeding/returfing

5

Chair/Clerk

16

Community resilience:

• Supplies box in village hall – check list created
• Hi Vis jackets to be ordered

3

Clerk

17

Items for next meeting

Update of Standing Orders

2

Chair

18

Date of next meeting: Monday 13th July  7.30pm – Hall booked

19

MEETING TO MOVE TO CLOSED SESSION TO DISCUSS:

• New  Clerk contract/job description to be agreed and signed
• Approval to purchase new printer
• Approval of Clerk expenses

15

 Chair

Meeting closed.